RESIDENT EVENTS AD HOC COMMITTEE MINUTES
MONDAY, SEPTEMBER 12, 2022

Committee Members:  Gary Attalla, Nancy Attalla, Barb Callaghan, Pat Crytser, John DiTusa, Denise Fell, Bonnie Gee, Debra Gluszczak Zenon Gluszczak, Candace Huetteman, Dan Liebner, Nancy Liebner, Linda Nickerson, Trish McDarby, Maryanne Nolan, Luann Nutt, Nancy Peters, Sue Perkins, Pam Reed, Ron Reed, Jean Perillo-Roman, Marla Pierce, Cathy Styles, Barb Vanover, Judith West

Excused Absences:  Barb Callaghan, Pat Cryster, Denise Fell, Zenon Gluszczak, Dan Liebner, Nancy Liebner, Maryanne Nolan, Luann Nutt, Pam Reed, Ron Reed, Jean Perillo-Roman, Sue Perkins, Barb Vanover

NEW/CONTINUED BUSINESS

TREASURY REPORT

Cathy Styles reported that our current account balance is $6,889.97.

NECESSARY PURCHASES

Several members of the committee are exploring purchases of Halloween decorations.  A good number of our current decorations are broken and need to be replaced.

We need to purchase tablecloths and napkins for the upcoming dances, as well as centerpiece decorations.  

We are also exploring vests that committee members can wear at our outdoor functions to designate committee members should residents need assistance.

REQUESTED FUNCTIONS

On behalf of the Singles Group, Marla Pierce brought a request that we explore a Casino Night.  Marla will contact a local casino vendor to determine preliminary cost and availability.  The committee will then vote on the feasibility of hosting such an event.  

Also, Marla shared that the Singles Group now has 80 people participating.  It would be good to make sure we take this group into account in planning some events.  

Linda Nickerson was contacted by the Lee County Sheriff’s Community Resource Liaison regarding hosting a Lee County Sheriff’s event.  It was brought up that perhaps this was not within our purview.  

Post meeting it was determined that Safety was an HOA Committee responsibility, and Linda Nickerson forwarded information to several members of the HOA Committees.  Resident Events will not be responsible for this type of event.
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ICE CREAM TRUCK

With the permission of the HGRD, we have scheduled the Scoops ice cream truck for the second Sunday of October, November and January.  They are not available in December.

FUTURE FOOD TRUCK FESTIVALS

Gary Attalla and Denise Fell have done a ton of research on the food trucks in our area.  A definite date for any future food truck festivals was tabled until Gary and Denise can explore availability (theme – international, et al) and caliber of the food truck.  We are very happy with our first food truck festival, but are cognizant of the issues that could be improved in the future and they will be addressed prior to scheduling this event.

FISH TRUCK

We have been given the go-ahead to have the “Fresh Catch” fish truck come to Herons Glen.  The specific day of the week is still being determined, but they have a variety of fresh fish, frozen fish, and other types of food for sale.  Marla Pierce has been a customer for four years and heartily endorses the quality of the fish they sell.

HALLOWEEN DANCE

Subcommittees were formed for the Halloween Dance as follows:

Stage:  Trish McDarby, Barb Vanover, Nancy Liebner and Candace Huetteman
Centerpieces:  Bonnie Gee, Luann Nutt, Nancy Peters 
Photobooth:  Gary Attalla, Nancy Attalla and John Ditusa
General setup and clean-up:  All committee members
Liaison with Office and Staff re ballroom setup and band setup:  Martie Shea

RESIDENT EVENTS PUBLICITY

Trish McDarby continues to do articles for the newspaper.  Trish will continue to handle the LED event sign stationed in the restaurant lobby.  She will take care of the lettering and storage of the sign during the off season. Gary Attalla has worked with Jim Mars to ensure our events are publicized on social media networks.  Zenon Gluszczak once again took photos of our Food Truck Festival, and they were provided to the Herons Glen Newspaper.  Zenon has shared that he is happy to photograph our events.

Our next Resident Events meeting will be Monday, October 3, 2022 at 1:00 p.m. in Activities Room A

RESIDENT EVENTS CALENDAR:

UPCOMING RESIDENT EVENTS SCHEDULED DATES

Halloween Party – October 29, 2022 – Thunder Beach 
New Year’s Eve 2022 - American Made
February 22, 2023 – Ben Allen Band
March 29, 2023 – Dazzling Delrays

UPCOMING RESIDENT EVENTS SCHEDULED DATES

October 29, 2022 – Set up for Halloween Dance at 10:00 a.m. (Monday)
October 29, 2022 – Committee arrives at 5:00 p.m.  Doors open at 5:30 p.m.
December 31, 2022 – Set up for New Year’s Eve Dance at 10:00 a.m. (Saturday)
December 31, 2022 – Committee arrives at 7:00 p.m.; doors open at 7:30 p.m.
February 22, 2023 – Set up for Country Dance at 10:00 a.m. (Wednesday)
February 22, 2023 – Committee arrives at 5:00 p.m.; doors open at 5:30 p.m.
March 29, 2023 – Set up for “Dazzling Delrays Dance” at 10:00 a.m. 
March 29, 2023 – Committee arrives at 5:30 p.m.

Linda Nickerson, Chair/Secretary

RESIDENT EVENTS COMMITTEE INVENTORY
OUTSIDE OF LOFT

Black Snack bowls	Pat Cryster	
Secret Box & Hammers	Dennis & Linda Nickerson	
Stage Skirt	Barb Vanover	
New Year’s Eve Clock	Dan and Nancy Liebner	
Balloon Inflators	HGRD Office	
Extra Balloon Inflator; Photo area lights	Gary and Nancy Attalla	
Balloon holders for tables	Ron and Pam Reed	
LED sign	Trish McDarby