HERONS GLEN RECREATION DISTRICT SPECIAL BOARD MEETING March 23, 2023, at 9:45 AM, Card Room C /Zoom
MINUTES

BOARD MEMBERS	PRESENT	OTHERS	PRESENT	
Chair Howard Young	X	GM J.B. Belknap	X	
Vice-Chair Peter Overs	X	Controller Lynn Brew	Excused	
Treasurer Jayne Schwarz	X	District Counsel Tom Hart	X	
Secretary Mary Ann Polvinen	X	Executive Assistant Karon Bennett	X	
Assistant Sec/Treas William Kulkoski	X	Residents	6	

	I.	CALL TO ORDER – Chair Young called the meeting to order and proceeded to thank Supervisor Polvinen for 		her dedication to the Board of Supervisors and thanked her for serving the past 6 years. 
	II.	PLEDGE OF ALLEGIANCE – Supervisor Polvinen led the Pledge of Allegiance.
	III.	ROLL CALL – Assistant GM Karon Bennett took roll call; attendees are listed above.
	VI.	DISTRICT COUNSEL’S REPORT - Thomas Hart, Esq. presented the following to the Board regarding the			HGRD Board Election: 	
Pursuant to Resolution 2023-01 adopted January 23, 2023, the Herons Glen Recreation District called for its regular election on March 21, 2023, to elect one member of the Board of Supervisors for a three (3) year term, beginning April 1, 2023. The vote tally was as follows: Kenneth Marohn 663 and Karen Mars 695.
It was determined that the candidate who received the highest vote count, Karen Mars, was elected to the Board of Supervisors of the Herons Glen Recreation District, for a three (3) year term, commencing April 1, 2023. 
•	Supervisor Kulkoski moved to approve Resolution 2023-06, Supervisor Polvinen seconded the motion, and the Resolution was approved as follows: A RESOLUTION ACCEPTING THE VOTE TABULATION OF THE DISTRICT'S ELECTION HELD ON MARCH 21, 2023, FOR ONE MEMBER OF THE BOARD OF SUPERVISORS OF HERONS GLEN RECREATION DISTRICT; AND DECLARATION OF CANDIDATES ELECTED.
	X.	OLD BUSINESS
Update on the Multi-use Cart Path Paving – Supervisor Kulkoski mentioned that several days ago a group met at Paulo Duro and Herons Glen Blvd. with HOA Manager Joyce Gillespie, HOA President Rick Romine, two supervisors (as observers), GM Belknap, Facilities Maintenance Manager Dan Parker, and Community Irrigation Manager Ryker Johnson to determine the embankment issues at the site. At the area closest to via la Quinta, there are problems with fences tipping over.  Since this is HOA property, HOA Manager Gillespie advised they will take care of that area and use the ditch side to access the fence. There will be no need to move any irrigation in the area. 
Further down, closer to the 18th tee box there is also an erosion or embankment issue.  It is believed to be a storm or other drainage issue.  This also is the responsibility of the HOA.  The group believed that There is a culvert that runs under that section of the road (culvert) that may be collapsing. HOA Manager will initiate investigation and repairs.   We will get the conclusion of the sinking issue before moving forward.
The group then proceeded from Kayla to Kaydon Way.  This is an HOA maintenance area and they will initiate repaving.  It will be kept at the current width by the HOA. 

	XI.	NEW BUSINESS – No new business was presented.

	XII.	RESIDENT COMMENTS 
Ken Marohn expressed concern about a 1-inch overlay and sealing the multi-use cart path during the summer, however, he noted that his experience with pavements is from the northern part of the country. Supervisor Kulkoski advised that Collier Paving is the same company that did the roads in the back of the community and they suggested not sealing the asphalt. The District parking lot was done with no sealant and not expected to need sealant until 5 years down the road. 
	XIII.	UPCOMING MEETINGS
•	Monday, March 27, 2023—Long Range Planning—9:00 a.m.—CR-C/Zoom
•	Monday, April 3, 2023—Board of Supervisors—9:00 a.m.—CR-C/Zoom
•	Thursday, April 6, 2023—Golf Committee - 9:00 a.m.—CR-C/Zoom
•	Monday, April 10, 2023—Facilities & Amenities Committee - 2:00 p.m.—CR-C/Zoom
•	CANCELED - Thursday, April 17, 2023— Board of Supervisors
•	Monday, April 24, 2023—Board of Supervisors, Mid-Year Review—9:00 a.m.—CR-C/Zoom
	XIII.	ADJOURNMENT took place at 10:00 a.m.