Board Meetings - Agenda, Schedule, Minutes, Motions & Resolutions

• February 22, 2021
• 2020 Board Workshop Agendas
• 2020 Board Workshop Minutes

• March 23, 2023 - PDF | RTF

2022 Special Board Meeting Minutes
2021 Special Board Meeting Minutes
2020 Special Board Meeting Agendas
2020 Special Board Meeting Minutes

• June 21-23, 2021
• June 20-22, 2022
• June 12-15, 2023
• June 10-12, 2024
• July 14-17, 2025

2020 Budget Meeting Agendas
2020 Budget Meeting Minutes

• Supervisor Mars moved to approve the minutes from the Regular Board Meeting on December 15, 2025. Supervisor Kulkoski seconded the motion. The motion was approved unanimously.
• Supervisor Kulkoski moved to approve the emailing of the annual survey for return by January 30, 2026. Vice-Chair Overs seconded the motion. The motion was approved unanimously.

• Finance Committee Vice-Chair Larry Pedersen moved to recommend the Board accept the results of the 2025 audit. Carlton Smith seconded the motion. The motion was approved unanimously.
• Supervisor Kulkoski moved to accept the Finance Committee's recommendation to approve the 2025 audit report. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
• Supervisor Kulkoski moved to approve the minutes from the Regular Board Meeting on January 05, 2026. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
• Counsel Hart presented Resolution 2026-01 to the Board: Vice-Chair Overs moved to approve Resolution 2026-01, Treasurer Schwarz seconded the motion, and the Resolution was approved as follows: A RESOLUTION CALLING AND FIXING AN ELECTION FOR ONE (1) MEMBER OF THE BOARD OF SUPERVISORS OF THE HERONS GLEN RECREATION DISTRICT ON MARCH 24, 2026; DESIGNATING HOURS AND PLACE OF VOTING; PROVIDING FOR QUALIFICATIONS; AND OTHERWISE PROVIDING FOR THE HOLDING OF SAID ELECTION. Candidate qualifying shall commence on February 2, 2026, and conclude at 5:00 p.m. on February 13, 2026.
• Chair Young moved to approve the Golf Committee’s recommendation for the additional tee box pending confirmation that the handicap ratings would not change, no replacement scorecards would be needed, the cost would not exceed $10,000, and all relevant course documentation would be updated to reflect the new tee box. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
• Vice-Chair Overs moved to approve the Golf Survey. Chair Young seconded the motion. The motion was approved unanimously.
• Vice-Chair Overs moved to approve the Long-Term Master Plan as amended. Supervisor Mars seconded the motion. The motion was approved unanimously.
• Chair Young moved to appoint Controller Lynn Brew as the Supervisor of Elections and Vice-Chair Overs as the Board Liaison for the 2026 HGRD Board election. Supervisor Kulkoski seconded the motion. The motion was approved unanimously.
• Vice-Chair moved to remove resident Paul Schell from the Golf Standing Committee. Supervisor Kulkoski seconded the motion. The motion was approved unanimously.
• Vice-Chair Overs moved to appoint Sandy Herde to the Media Resources Committee. Supervisor Mars seconded the motion. The motion was approved unanimously.

• Supervisor Kulkoski moved to approve the minutes from the Joint Board, Finance Committee, Audit Committee, and Auditors Meeting Minutes 01.26.2026. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
• Supervisor Kulkoski moved to approve Resolution 2026-02, Supervisor Schwarz seconded the motion, and the Resolution was unanimously approved as follows: A RESOLUTION OF THE HERONS GLEN RECREATION DISTRICT ACKNOWLEDGING AND RATIFYING RECEIPT AND APPROVAL OF THE 2024-2025 ANNUAL FINANCIAL AUDIT OF THE DISTRICT; PROVIDING FOR GENERAL AUTHORITY; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
• Vice-Chair Overs moved to approve with correction Resolution 2026-03, Chair Young seconded the motion, and the Resolution was unanimously approved as follows: A RESOLUTION OF THE HERONS GLEN RECREATION DISTRICT RATIFYING ITS ADOPTION OF ITS 2026 LONG-TERM MASTER PLAN; PROVIDING FOR GENERAL AUTHORITY; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
• Vice-Chair Overs moved to approve Resolution 2026-04, Supervisor Schwarz seconded the motion, and the Resolution was unanimously approved as follows: A RESOLUTION OF THE HERONS GLEN RECREATION DISTRICT APPROVING EXPENDITURES FROM 2025/2026 GOLF COURSE IMPROVEMENT FUND FOR ADDITIONAL TEE BOX ON HOLE 9; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
• Vice-Chair Overs moved to approve Resolution 2026-05, Supervisor Schwarz seconded the motion, and the Resolution was unanimously approved as follows: A RESOLUTION OF THE HERONS GLEN RECREATION DISTRICT RATIFYING ITS ADOPTION OF THE 2026 WEATHER EMERGENCY PREPAREDNESS PLAN; PROVIDING FOR GENERAL AUTHORITY; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
• Supervisor Kulkoski moved to approve Resolution 2026-06, Vice-Chair Overs seconded the motion, and the Resolution was unanimously approved as follows: A RESOLUTION CANCELING THE ELECTION ON MARCH 24, 2026 FOR ONE MEMBER OF THE BOARD OF SUPERVISORS OF HERONS GLEN RECREATION DISTRICT; Accepting the qualification of candidate Karen Mars; declaring the candidate Karen Mars elected to the position of supervisor for a term of three years commencing April 1, 2026, and canceling the meet the candidates meeting.
• Supervisor Schwarz moved to approve the amended Finance Committee Charter dated February 2026, which includes discharging the Audit Committee and convening it as a subcommittee on an as-needed basis. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
• Supervisor Mars moved to designate the Resident Events Committee as a Standing Committee and adopt the revised charter. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
• Vice-Chair Overs moved to discharge the Problem Solving Ad Hoc Committee, as its work has been completed, with the understanding that subject-matter experts may be called upon as needed. Chair Young seconded the motion. The motion was approved unanimously.
• Vice-Chair Overs moved that Karon Bennett update and distribute the committee volunteer announcement, updating ad hoc committees and reflecting new Resident Events standing committee structures for distribution to the residents on March 2nd. Supervisor Mars seconded the motion. The motion was approved unanimously.

• Supervisor Kulkoski moved to approve the minutes from the Regular Board Meeting on February 16, 2026. Supervisor Mars seconded the motion. The motion was approved unanimously.
• Vice-Chair Overs moved to approve Resolution 2026-07, Chair Young seconded the motion, and the Resolution was unanimously approved as follows: A RESOLUTION OF THE HERONS GLEN RECREATION DISTRICT APPROVING EXPENDITURE FROM 2025/2026 GOLF OPERATIONS AND MAINTENANCE BUDGET FOR GOLF COURSE MAINTENANCE EQUIPMENT LEASE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
• Vice-Chair Overs made a motion to approve the analysis of the annual survey and to have the results shared with the community. Chair Young seconded the motion. The motion was approved unanimously.
• Vice-Chair Overs made a motion to approve the update to the Policies and Procedures concerning the suggested tip percentage. Chair Young seconded the motion. The motion was approved unanimously.
• Supervisor Mars moved that the policy concerning the New Owner Working Capital Assessment remain as it is. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
• A RESOLUTION OF THE HERONS GLEN RECREATION DISTRICT AMENDING THE DISTRICT’S POLICIES AND PROCEDURES REGARDING GRATUITIES; PROVIDING FOR GENERAL AUTHORITY; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Supervisor Mars moved to approve Resolution 2026-08, Vice-Chair Overs seconded the motion, and the Resolution was unanimously approved.
• Supervisor Kulkoski moved that the $30 volunteer appreciation gift cards for 150 volunteers be approved and mailed, adding that the cards can be used in either the dining facility or golf shop. Chair Young seconded the motion. The motion was approved unanimously.

• Counsel Hart led the Public Hearing for resident, Stephen Leadbetter, to discuss his appeal of a 30-day suspension imposed on him following an incident in the lounge where he used profane language toward staff. After reviewing the evidence and discussing the relevant conduct rules, Supervisor Overs made a motion to uphold the suspension. Supervisor Mars seconded the motion. The motion was approved unanimously. 
• Counsel Hart asked the Board for nominations for the offices of the Board for the following year.
  • Supervisor Young nominated Supervisor Overs as Chair. Supervisor Kulkoski seconded the nomination. Supervisor Overs was elected unanimously.
  • Supervisor Overs nominated Supervisor Young as Vice Chair. Supervisor Kulkoski seconded the nomination. Supervisor Young was elected unanimously.
  • Supervisor Mars nominated Supervisor Schwarz as Treasurer. Vice Chair Young seconded the nomination. Supervisor Schwarz was elected
  • unanimously.
  • Supervisor Kulkoski nominated Supervisor Mars as Secretary. Vice Chair Young seconded the nomination. Supervisor Mars was elected unanimously.
  • Supervisor Schwarz nominated Supervisor Kulkoski as Assistant Secretary/Treasurer. Vice Chair Young seconded the nomination. Supervisor Kulkoski was elected unanimously.
• Designation of Committee Liaisons – Supervisor Kulkoski made a motion to appoint the committee liaisons as listed:
  • Facilities & Amenities Committee Board Liaison Supervisor Mars
  • Finance Committee Board Liaison Supervisor Schwarz
  • Golf Committee Board Liaison Chair Overs
  • Long-Range Planning Committee Board Liaison Vice Chair Young
  • Resident Events Committee Board Liaison Supervisor Kulkoski

• Supervisor Kulkoski made a motion to approve the Board’s meeting dates, times, and locations for 2027 as presented. Supervisor Schwarz seconded the motion. The motion was approved unanimously.
• Vice Chair Young made a motion to authorize the General Manager to have the well pump #4 motorized for $3,300 by Kirkwood Electric. Supervisor Mars seconded the motion. The motion was approved unanimously.

• Resolution 2026-01 - HGRD Board Election
• Resolution 2026-02 - Annual Audit Approval
• Resolution 2026-03 - Long-Term Master Plan
• Resolution 2026-04 - Golf Course Improvement Fund. Hole 9 Tee
• Resolution 2026-05 - Weather Emergency Plan
• Resolution 2026-06 - Cancellation of the 2026 HGRD Election and Results
• Resolution 2026-07 - GCM Equipment Lease-Operating
• Resolution 2026-08 - Amendment to Policies & Procedures